E – Safety

Childrens’ Safety First

Summary of policies

1. Lessons – webinars and resources

• Webinars and any streamed lesson will be provided by staff with DBS clearance, or under the supervision of DBS cleared staff and have had training in e-safety.
• No visual or audio contact will be made with the students.
• Chat feedback from students will be allowed but will be moderated to check for appropriate content.
• Presenters and moderators will wear appropriate dress and ensure that all backdrops are appropriate (cause no offence).

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2. Forums

• Where forums are used to provide helpful tips they will be carefully moderated and all offensive material removed.
• Clear guidance on the forums will be provided.

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3. Conduct of others

• The behaviour of participants in stream chat and forums will be monitored and checked for bullying behaviour, inappropriate contact and language.
• If you feel you are being bullied tell: the safeguarding officer of earthgames.uk – keepsafe@earthgames.uk 
• If there are breaches of this then a two strike policy will be carried out where the students are first warned and then banned.

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4. Personal information

• Registering for competitions must be completed by a parent who gives us permission to store the age, name and parents email address.
• Ask an expert contacts can be made by students using their own emails, but we will not store any information.

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5. GDPR

• All activities on the internet carried out by earthgames.uk will be compliant with GDPR regulations.
• Cookie based storages will require approval.
• All data will only be kept with the recorded permission of the person providing it and for the express use identified.
• Data will be kept for the purpose of sending out newsletters or sending out prizes.
• Data will be kept for no longer than 3 years unless people re-subscribe.
• All data will be kept secure, password, protected and encrypt.
• Personal data will at no time be shared beyond earthgames.uk.
• Personal data breach register will be kept on a declared register contact info@earthgames.uk.
• No hard copies of personal data will be kept.
• Data will not be transferred outside the EEA.
• For more details see privacy policy
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6. Raising Concerns

Any concerns should be emailed to the safeguarding officer of earthgames.uk – keepsafe@earthgames.uk

approved 15/4/2020 review 15/4/2021